Your Google Workspace (GWS)

To See the storage status for your entire organization

• Sign in to your Google Admin console.
• From the Admin console Home page, go to Storage.
  At the top you can see how much Workspace storage your organization is using.

To See the storage status of a single user

• Sign in to your Google Admin console.
• From the Admin console Home page, go to Users.
• Click a user to open their account page.
  At the top of the page, you can see the percentages of mail and Drive storage utilized by the user.

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Google has stopped the feature of additional storage purchase for users with the following editions: Business Starter, Frontline, Cloud Identity, Essentials Starter, G Suite Basic, G Suite Business, or any Archived User license.

If you are running out of storage in your organization, the options available are

• You can upgrade your edition to the next plan. Upgrade option can be either for all the 5 users in your account or a partial upgrade of users (minimum of 10 users)
• Buy licenses for employees who don't have them yet to increase your organization’s pooled storage limit. To add users who don't have licenses yet, purchase more user licenses.

You cannot add more storage in Google Workspace on a per-user basis or buy more Drive storage per user for Workspace customers anymore. The storage added by upgrading or adding more users goes to your organization’s total pooled storage, which you can then allocate to individual users through groups or organizational units through storage policies.

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Google Workspace uses a pooled storage system, meaning that storage is shared across users in your organization, making it easier to manage and allocate storage across your organization. Pooled storage can be used for Google Workspace services, such as Google Drive, shared drives, Gmail, Google Chat, and Google Photos. Your total storage amount depends on your subscription and how many licenses are in your subscription. This number is the maximum amount of storage all of your users combined can use, also known as the “Organization storage limit”.

• If you have the Business Standard edition of Google Workspace, you will get 2TB of storage added to your pooled storage for each user you add. If you have 100 users, your organization gets 200 TB (100 users x 2 TB) of pooled storage.
• Similarly, you get 5 TB of storage for each user you add in Business Plus Edition.
• The Business Starter edition of Google Workspace does not offer pooled cloud storage. This edition comes with 30 GB of un-pooled data for each user.

Google’s business model to promote Google Workspace is such that it offers significant discounts to Google Workspace Premier Partners like Codelattice. Codelattice then shares these discounts with its customers. Therefore, you get Google Workspace subscription at a much cheaper price from a partner than direct purchase from Google. Added support and easy billing, etc. are added advantages.

Gmail and Google Workspace’s key difference lies in resource ownership. Enterprises own Google Workspace resources, whereas individual users own Gmail resources. The company will be unable to manage individual employees’ mailboxes or resources if using Gmail for business purposes. It is a risk to the company. Moreover, yourname@company.com option is available only for Google Workspace and not for Gmail.

Unlike Office 365, Google Workspace is a cloud-native solution. You will work on the one version of Google Workspace’s collaboration apps against Microsoft’s three versions (desktop, Microsoft 10, online). Google Workspace speeds up your team with intelligent capabilities like Smart Compose, Smart Reply, grammar suggestions powered by neural networks, data analysis tools, and more.

Sign in to your Google Admin console "https://admin.google.com". Navigate to Invite new user/to add a new user. Fill out the form to either invite the user to your team or add their account details and submit the form.

To activate a new account, Log in to your admin email and Activate Google Workspace at your domain. Click on the Active now button. Enter the account information in the form and submit the Create button.

Sign in to your Google Admin console "https://admin.google.com" with the administrator user. Navigate to Users and click on the user to reset the password. Click on the Reset password option available on the right side and select for automatic password generation or manual password generation option. Submit the request to reset the password.

Sign in to your Google Admin console "https://admin.google.com" with the administrator user. Navigate to the billing option and select your subscription.In the expanded region, select Purchase more and enter the number of additional licenses you want to buy and continue to purchase.

The account will be automatically deleted unless you take the actions described below,

• Sign in to your Google Admin console "https://admin.google.com". Once signed in, look out for a notification mail within the next 48 hours, letting you know that your account is no longer targeted for deletion. If you are not receiving the mail, kindly contact the Google support team for further clarification.
• If you want to keep your data but not your account: To export the data in your Google account, such as contacts In the next 30 days, sign in to your Google Admin console and export your data.
• If you don’t want this Google account and don’t want to save any of your data, you don’t need to do anything. We’ll automatically close your account and delete your data.

The key benefit of purchasing Google Workspace (G Suite) through a partner like Codelattice is the access to professional and personalized support. Our Google Certified Engineers are available round the clock to solve your Google Workspace related issues. Moreover, Codelattice offers additional discounts to our customers.

Google Cloud Partner Advantage portal will display already vetted partners for you. You can find Partners like Codelattice in https://cloud.withgoogle.com/partners/?search=codelattice

Step 1: Click here to Retrieve Transfer Token.http://admin.google.com/TransferToken
Step 2: Sign in with your existing G Suite administrator username and password.
Step 3: Use the Pubic Identifier number
Step 4: An alphanumeric token generated will be generated

After the creation of a Google Workspace account for the domain for accessing the mail services you have to do the domain verification and add MX records.

For domain verification: You can refer to this link
https://support.google.com/a/answer/183895?hl=en

Adding MX Records: You can refer to this link
https://support.google.com/a/answer/174125?hl=en

Once you finish these steps, you can access the mail services from your account.

Also, for improving domain reputation and avoiding spam-related issues you have to add the below-mentioned records in your domain.

SPF Record:
Type: Text Record
Hostname: @ or domain name
Value:v=spf1 include:_spf.google.com ~all

DMARC Record:
Type: Text Record
Hostname: _dmarc
Value:v=DMARC1; p=quarantine

Sign in to your Google Admin console "https://admin.google.com" with the administrator user. Click on the option to add an alternate email address. Search for Default routing in the search box and navigate to configure option. Provide the alternate email id and submit to save the details.

To change the billing address and billing currency, the company should first have a valid proof of registration of the company in that particular country planning to change. The documents required to change the billing address from any other location to Calicut, India are the Incorporation certificate of the company and the GST certificate if available. These documents are to be submitted to the Google support technical team. Once the submitted documents are verified by the Google support team, the Billing address and Currency will be changed respectively.

Sign in to your Google Admin console "https://admin.google.com" with the administrator user. Search for the respective user ID and select the option license and then you can edit and change the plan.

Check if your DNS records are missing in the DNS servers or MX records are missing DNS Management, Mail Server Configuration, or Name Server Management.

Create your password and sign in to the Admin Console. Follow the instructions to verify your email address. After the mail verification, you will get a mail soon about how to accept the Google Product Agreement. Accept the Agreement to start using your Google product.

To prevent the suspension of services, contact your bank or credit card company to resolve the issue with a payment method if it is the problem with the card service. If no issues are found with the payment method, Sign in to the Google Admin console and click billing to retry or update their payment method and pay the outstanding balance. If the issue is not solved, then need to add a new payment method instead.

Data will be present in the trash for 30 days, or you can migrate its data to another secured account within 30 days. To retrieve the deleted user, need to contact the Google support team and the backend team will retrieve the user after validation.

Drive storage is shared between Google Drive, Gmail, and Google Photos. The amount of storage for each user depends on your type of account:

Plan Details	Total Storage	Google’s price / user	Codelattice's price / user
Business starter	30 GB per user	INR 210.00 + GST	Ask us
Business Standard	2 TB per user added to pooled storage	INR 840.00 + GST	Ask us
Business Plus	5 TB per user added to pooled storage	INR 1260.00 + GST	Ask us

You can avail discounts on Google’s price by reaching out to a Google Workspace partner like Codelattice.

When you face any technical difficulties or payment related issues, email us at Gsuite@codelattice.com.Our Google certified experts are available 24 X 7.

The standard Google Workspace for Education plan (for schools and universities) is entirely free. Google Workspace for Education includes email accounts, the full product suite, unlimited document storage, and video conferencing.

You can pay Google Workspace by following the 9 Step Process- https://support.google.com/a/answer/6140582?hl=en Or drop a note to Gsuite@codelattice.com . We will assist you with the payment without any extra fees. We may avail you of some discounts based on the number of email ids your organization has.

Google Workspace plans start at ₹125 per + GST user per month for Business Starter, ₹672 +GST per user per month for Business Standard, and ₹1260 +GST per user per month for Business Plus. Find more here

Google Workspace includes Gmail, Drive, Meet, Calendar, Chat, Docs, Sheets, Slides, Keep, Sites, Forms, Currents, and much more.

Yes, absolutely! Codelattice is a trusted Google Workspace Premier Partner. A company should fulfill various criteria of Google such as performance, billing punctuality, certifications,etc. to achieve a partner position. Your data and information are critical, and we take care of it with utmost care. We adhere to the standard practices and information security policies laid out by Google for their partners.